Free Asset Tracking Spreadsheet for Excel & Google Sheets

The asset tracking spreadsheet template is free — no hidden costs, no subscriptions, no card required. Fill out the form and you get instant access.

The template is customizable — add or remove columns, modify formulas, change formatting, and adapt it to your specific workflow.

We will send you the template link and occasionally share helpful tips about asset management. You can unsubscribe at any time from any email we send.

In Google Sheets, multiple users can collaborate in real time. With Excel files, only one person can edit at a time unless you use Excel Online for shared workbooks.

All three — this one template works for every use case. Call it an asset tracker template when you focus on location and assignment, an asset management template when you track the full lifecycle (acquisition, maintenance, disposal), or an asset inventory template when you run periodic counts. The sheets are the same; the emphasis depends on which columns you rely on most.

ConnectCode and our template both give you an Excel-based asset tracking system without software installation. The main differences: our template includes a pre-built dashboard, maintenance log, and check-out log in one file; ConnectCode focuses more on barcode printing within Excel. Our template is free with no feature gates; ConnectCode has paid editions for advanced features. For most small teams, either works — choose based on whether barcode printing from Excel is a must-have.

Start with one sheet and one row per asset. First, add columns for a unique asset ID or tag, name, category, assignee, location, purchase date, cost, condition, and status. Second, turn Category, Status, and Condition into dropdowns with Data Validation so entries stay consistent. Third, add a Maintenance Log sheet and a Check-out Log sheet, each linked back to the asset ID with VLOOKUP or XLOOKUP. Fourth, build a small dashboard with COUNTIF and SUMIF totals by category and status. That is exactly the structure this template ships with, already built — download it if you would rather skip the formula work and start from a working file.

The template is provided as a Google Spreadsheet that you can copy to your own Google Drive. You can also download it as an Excel file (.xlsx) or use it with other spreadsheet applications.

The spreadsheet template can handle hundreds of assets. However, for larger inventories (50+ assets) or teams needing mobile access, we recommend upgrading to UNIO24 for better performance and features.

The template includes instructions and examples. If you need additional help, our support team is available to answer questions about using the template effectively.

The spreadsheet template is a good starting point for basic asset tracking. UNIO24 is a cloud platform with mobile apps, QR code scanning, automated workflows, and reporting on top. UNIO24 is also free for up to 50 assets.

Yes. The template is a native Excel (.xlsx) file and also opens in Google Sheets with full formula support. Whether you call it an Excel asset tracker, an asset management spreadsheet, or an asset inventory tracker, it works the same way — the columns and formulas are built to handle all three use cases.

Yes — this workbook handles any asset type. If you track mostly one kind, we also have focused versions set up with the right columns and examples: the tool inventory template for hand and power tools that move between crews and job sites, the equipment inventory template for machines and facility equipment with service schedules and warranties, and the IT asset inventory template for laptops, licenses, and devices. Same underlying file — pick whichever matches what you track.