Self-Service Audit Software
Run an asset audit in one day. Think it's impossible?
Audit every employee assets in one day. UNIO24 sends each employee a link to the list of assets assigned to them. They open it in any browser, tap through each item, and answer a couple of follow-up questions. No login, no app install. Your annual audit collapses from a multi-week project into a single shift, whether the team is 20 in one office or 500 across cities.
The annual audit eats weeks. It doesn't have to.
Most companies treat the annual asset audit as a project nobody wants to start. The bigger and more distributed the team, the worse it gets: multi-office, multi-branch, half the workforce remote, contractors and temps mixed in. Before a single asset gets verified, the audit lead spends days assembling the master list: who has what, who got what when, who works from which office, who hasn't come in for a quarter. Then someone walks the floor, desk by desk, branch by branch, marking each asset on a paper checklist or punching it into an app. By the time it's all reconciled, three weeks have passed. Three weeks that could have been spent on actual work. But there's a faster way.
From multi-week project to single shift, here's how
Your asset register is already there
UNIO24 already tracks every asset issued to or returned by each employee. The master list the old audit took days to build is the one that's already current. No pre-audit data scramble.
Audit lead creates the session in two clicks
The person responsible for the audit opens UNIO24, creates a new audit, and selects 'self-service' as the mode. The system queues invitations to every employee who has assets assigned.
Every employee gets a personalized link by email
The work email each employee already uses gets the invitation. The link opens directly to the list of assets currently assigned to them, nothing more, nothing less.
Employee confirms in 10–15 minutes
For each asset, the employee marks present or missing, adds a quick photo or note if needed, and answers a few system-suggested questions. Most employees finish in 10–15 minutes. They don't have many assets to begin with.
Results consolidate automatically for the audit lead
Once the deadline passes, UNIO24 rolls up every employee's response into a single register. The audit lead sees the consolidated view or drills into any individual employee. The audit is finished. Same shift.
One employee, one unique link.
Self-Service does not mean unlocked. Each invitation is a single-use link bound to one work email. The employee verifies with an OTP code before the asset list opens. Links expire on a configurable window. The employee sees only the assets assigned to them, not the full inventory. Every present / missing tap and every free-text note carries the employee's identity and timestamp into the audit trail. The full session record is the kind of evidence finance and internal audit can hand to an external reviewer without a half-day of cleanup.
Real-time dashboard for the audit lead
While employees count, the audit lead watches one dashboard. Per-person progress, items completed, items still open, items flagged. Once the audit completes, UNIO24 shows every asset that was verified, alongside any missing or surplus.
Self-service audit: common questions
Plain-English answers for audit coordinators, finance controllers, and branch managers evaluating Self-Service Audit for periodic, cycle, or surprise counts.
Why not just give every participant a UNIO24 account?
Most audit participants are not regular UNIO24 users: branch staff, contractors at remote sites, short-term temps. Provisioning, training, and de-provisioning accounts for a four-day audit takes longer than the audit itself, and IT ends up as a bottleneck on the critical path. The one-time link removes that whole loop. People you would never give a permanent account can still count for you, securely, and disappear when the session closes.Is a one-time link really secure enough for an audit?
Each invitation is a single-use link bound to one email address. The participant verifies with an OTP code before the asset list opens. The link is scoped to a specific subset of the inventory, expires on a configurable window, and every action carries the participant identity into the audit trail. For most periodic and cycle-count scenarios, that is more identity-bound evidence than a shared spreadsheet on a network drive, which is what most companies are still using today.
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