Asset Management Software for Schools & Universities

Track Chromebooks, lab equipment, AV gear, and athletic kit across classrooms and campuses. Run 1-to-1 device programs at scale, recover hardware at year-end, and document funding-source spend for any audit.

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Education asset management, track Chromebooks, lab equipment, and AV gear across schools

Assign devices to every person, recover them when terms end.

UNIO24 maps every device to its owner, student, faculty member, library borrower, researcher, in one record. Return time becomes a one-day mobile audit, not a weeks-long spreadsheet rebuild.

With UNIO24, you can:

  • Bulk-import roster from your SIS, HRIS, identity directory, or CSV

  • Sync device lifecycle with your MDM or UEM, assigned, in-loaner, in-repair, returned, retired

  • Run loaner pools with auto-return reminders when the original device returns from repair

  • Pull missing-device reports with responsible person

University IT desk worker scanning a laptop with a phone while handing it to a student, loaner laptops shelved behind the counter

Lab, AV, athletic, and facility equipment, tracked and maintained alongside IT.

Calibration cycles for lab instruments. Filter changes for HVAC before fall. Safety inspections for athletic gear. Reservation calendars for shared AV carts. UNIO24 manages all of it: tracking, scheduling, preventive maintenance, and lifetime cost, alongside the device fleet.

With UNIO24, you can:

  • Set calibration intervals and hour-meter PM thresholds per asset

  • Auto-create work orders when a schedule fires; field staff complete on mobile

  • Log safety inspections, service events, parts, time, and technician (full history per asset)

  • Track lifetime maintenance cost per asset to inform replacement-vs-repair decisions

A university facilities technician scanning the QR asset tag on a lab balance with her phone while calibrating it, an AV cart and HVAC vent in the background

Book shared equipment from a calendar.

The AV cart for first period. The 3D printer for Wednesday's design class. The VR headset cart for Friday's history immersion. Faculty browse availability, book a slot, and the equipment is reserved with auto-reminders. No more hunting for the projector before class.

With UNIO24, you can:

  • Calendar view: see what is booked and what is free, by day or week

  • Per-asset booking rules: minimum slot length, advance-booking window, blackout dates

  • Auto-return reminders before the slot ends

  • Conflict prevention, no double-booking, no lost gear between bookings

  • Per-department visibility: faculty book within their department, admins see across

  • Check-out and check-in workflows tied to each reservation

Explore asset management
A teacher collecting a reserved AV cart with a projector and a "reserved" tag from a school media room while a staffer checks it out, shelves of projectors, a 3D printer, and VR headset cases behind them

Built for every role in education

IT Director / Tech Coordinator

  • Manage 1-to-1 device fleets at any scale
  • Sync device lifecycle with your MDM or UEM
  • Run end-of-year collection as a mobile audit with auto-reconciliation against rosters
  • Document funding-source spend for the full audit window, government grants, capital, donations
  • Forecast device refresh cycles tied to real lifecycle data, not vendor estimates

Facility Manager

  • Track HVAC, electrical, kitchen, and life-safety equipment across multiple buildings
  • Schedule preventive maintenance and regulatory safety inspections
  • Coordinate vendor work orders with electronic sign-in and PO tracking
  • Manage athletic and grounds equipment alongside building infrastructure

Faculty / Department Head

  • Manage lab equipment with per-asset calibration and safety-inspection schedules
  • Reserve shared AV, robotics, or instrument carts across classrooms
  • Check out tools and supplies to students with electronic sign-off
  • Track grant-funded equipment through the required reporting period
  • Request service or replacement without leaving the lab, two taps on the QR tag

Business Office / Finance

  • Pull acquisition-cost and useful-life forecasts on demand for any audit cycle
  • Document funding-stream spend for any audit, government grants, capital, donations, restricted
  • Full audit log of every record change, user, timestamp, and value before/after
  • Flag end-of-life equipment 12–24 months before unbudgeted replacements

Who it's for

UNIO24 serves education organizations where device fleets, lab equipment, and shared resources all need to land on one trusted inventory, from K-12 1-to-1 programs to higher education inventory management across labs and departments.

K-12 Public Districts

Multi-school 1-to-1 device programs, building inventory, athletic equipment, and capital planning

Charter & Independent Schools

Lightweight setup for 200–2,000 students; full IT, facilities, and business-office coverage in one tier

Universities & Colleges

Cross-department inventory: IT loaners, library hardware, AV services, lab and research instruments

Community & Vocational Colleges

Workshop equipment with hour-meter PM, welding/CNC/auto/HVAC programs, grant-funded asset tracking

Special Education Programs

Assistive-technology custody chains tied to IEPs with privacy-aligned access controls

Career & Technical Centers

Industry-grade equipment shared across cohorts with safety-inspection logs and student check-outs

What schools and districts see with UNIO24.

Concrete impact numbers reported by IT, facilities, and business-office teams running asset-first inventory.

Faster end-of-year collection

Mobile scan-to-verify replaces paper sign-off sheets and Excel reconciliation.

Annual device loss prevented

Industry baseline is 3–7% loss/yr on student devices; tracked devices stay tracked.

Asset-to-person traceability

Every device tied to a student, faculty member, or staff, by QR or NFC tag, with full hand-off chain.

From signup to first device scanned

Self-serve onboarding, no implementation call, no consultant, no hardware order.

Education asset management, common questions

  • Can UNIO24 manage a K-12 1-to-1 Chromebook program for thousands of students?

    Yes. UNIO24 handles 1-to-1 device fleets at any scale. Bulk-import asset rosters from your MDM, UEM, or SIS via CSV or API. Each device carries a QR tag tied to the student, room, and school. End-of-year collection runs as a mobile audit, staff scan returned devices in seconds and flag missing units automatically.

    How does UNIO24 handle end-of-year Chromebook collection in K-12 schools?

    Set a collection date, scan returned devices at a check-in station, and UNIO24 reconciles every assigned device against the student roster automatically. Missing or damaged devices are flagged with the responsible student and last known location. Collection that used to take days reduces to 3–5× faster turnover with no manual spreadsheet work.

    Can teachers and librarians use UNIO24 without IT training?

    Yes. Both the web app and the mobile app are designed for everyday users, not just admins. The mobile app has a modern, scan-first interface: tap a QR tag with any phone, see who has the device, report damage in two taps. The web app handles bulk workflows (lifecycle reports, inventory audits, refresh planning).

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