[{"data":1,"prerenderedAt":169},["ShallowReactive",2],{"page-en-root-resources/maintenance-log-template":3},{"content":4},{"id":5,"title":6,"body":7,"description":150,"extension":151,"heroDark":152,"keywords":153,"meta":154,"navigation":158,"path":159,"seo":160,"sitemap":163,"stem":167,"__hash__":168},"content/resources/maintenance-log-template.md","Maintenance Log Template – Free Excel Download",{"type":8,"value":9,"toc":147},"minimark",[10,46,100,106,112,120,125,131,138],[11,12,22,30],"essential-hero-lead-magnet-screenshot-section",{":formButton":13,":formFields":14,":image":15,"buttonText":16,"downloadLink":17,"formName":18,"formTitle":19,"successMessage":20,"title":21},"{\"text\":\"Get Free Template\",\"type\":\"submit\",\"class\":\"btn btn--theme hover--theme submit\"}","[{\"name\":\"name\",\"type\":\"text\",\"class\":\"form-control name\",\"placeholder\":\"Name *\",\"autocomplete\":\"name\",\"required\":true},{\"name\":\"email\",\"type\":\"email\",\"class\":\"form-control email\",\"placeholder\":\"Email Address *\",\"autocomplete\":\"email\",\"required\":true}]","{\"src\":\"/assets/images/resources/maintenance-log-template.webp\",\"alt\":\"Preview of the maintenance log template with date, asset, maintenance type, cost, and next-due columns\"}","Download Free","/assets/files/maintenance-log-template.xlsx","Maintenance Log Template Download","Download Your Free Template","Thanks! Your maintenance log template is downloading now — check your Downloads folder. If it did not start, click Download Free again.","Free Maintenance Log Template for Excel",[23,24,26],"template",{"v-slot:description":25},"",[27,28,29],"p",{},"A ready-to-use maintenance log for equipment, vehicles, and facilities — record every service, repair, and inspection, then plan the next one on a built-in preventive-maintenance schedule that flags anything overdue. Three tabs, dropdowns wired to your asset list, works in Microsoft Excel.",[23,31,32],{"v-slot:legal":25},[27,33,34,35,40,41,45],{},"By submitting this form, you hereby consent to the processing of your personal data and confirm that you have read and agree to the ",[36,37,39],"a",{"href":38},"/legals/privacy","Privacy Policy"," and the ",[36,42,44],{"href":43},"/legals/terms","Terms of Use",".",[47,48,49,54],"essential-content-section",{},[23,50,51],{"v-slot:title":25},[27,52,53],{},"What is a maintenance log?",[23,55,56,59,75,83],{"v-slot:description":25},[27,57,58],{},"A maintenance log is a running record of the work done on a piece of equipment: each service, repair, inspection, or calibration, with the date, who did it, what it cost, and when the next one is due. Kept consistently, it turns \"we think the compressor was serviced sometime last spring\" into an exact history you can stand behind at an audit, a warranty claim, or a resale.",[27,60,61,62,66,67,70,71,74],{},"This free template ships three tabs. The ",[63,64,65],"strong",{},"Asset List"," holds everything you track and feeds the dropdowns on the other two tabs, so names stay consistent. The ",[63,68,69],{},"Maintenance Log"," is the history — one row per job, with an overdue flag on the next-due date. The ",[63,72,73],{},"Maintenance Schedule"," is the plan — set an interval per task and it calculates the next due date and marks anything overdue. It opens in Microsoft Excel (.xlsx) and works in Google Sheets.",[27,76,77,78,82],{},"A log tells you what already happened; a schedule tells you what is coming. Both are only as good as the asset record behind them — the same cost, in-service date, and service history that a tool like the ",[36,79,81],{"href":80},"/product/asset-management","asset management module"," keeps current automatically instead of by hand.",[27,84,85,86,90,91,95,96,45],{},"To list the equipment you are maintaining in the first place, use the ",[36,87,89],{"href":88},"/resources/equipment-inventory-template","equipment inventory template","; for computers, servers, and other IT gear, the ",[36,92,94],{"href":93},"/resources/it-asset-inventory-template","IT asset inventory template","; and for smaller portable tools that move between crews, the ",[36,97,99],{"href":98},"/resources/tool-inventory-template","tool inventory template",[101,102],"essential-use-cases-section",{":useCases":103,"subtitle":104,"title":105},"[{\"title\":\"Fleet & vehicles\",\"description\":\"Service intervals, mileage, and repairs per vehicle — a clean history for warranty and resale.\",\"icon\":\"flaticon-networking\",\"color\":\"#FF5702\"},{\"title\":\"Facilities & building systems\",\"description\":\"HVAC, generators, and elevators on a preventive schedule so nothing lapses between inspections.\",\"icon\":\"flaticon-data-flow\",\"color\":\"#0ea5e9\"},{\"title\":\"Manufacturing & machinery\",\"description\":\"Line equipment and CNC tools — log calibrations and PMs to cut unplanned downtime.\",\"icon\":\"flaticon-data-copy\",\"color\":\"#f59e0b\"},{\"title\":\"Construction equipment\",\"description\":\"Generators, compressors, and heavy kit across yards and sites — one shared service record.\",\"icon\":\"flaticon-exam\",\"color\":\"#8b5cf6\"},{\"title\":\"Labs & clinics\",\"description\":\"Autoclaves, analyzers, and instruments — validation cycles and inspections on a fixed cadence.\",\"icon\":\"flaticon-shield\",\"color\":\"#10b981\"},{\"title\":\"IT & data-center hardware\",\"description\":\"Servers, UPS units, and cooling — scheduled checks with a record of every intervention.\",\"icon\":\"flaticon-mobile-search\",\"color\":\"#ec4899\"}]","Anywhere equipment has to keep running — start the log today and schedule the rest.","Who uses a maintenance log",[107,108],"essential-call-to-action-text-section",{":link":109,"text":110,"title":111},"{\"text\":\"Try UNIO24 Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-maintenance-log-template-whouses-cta\"}","UNIO24 keeps each asset, its full service history, and the next-due schedule in one place — and reminds you before a service or warranty lapses.","Rather not chase due dates in a spreadsheet?",[113,114],"essential-comparison-table-section",{":columns":115,":rows":116,"featureLabel":117,"subtitle":118,"title":119},"[{\"name\":\"Free Template\"},{\"name\":\"UNIO24 Free\",\"highlight\":true,\"badge\":\"Recommended for busy teams\"}]","[{\"category\":\"Logging the work\"},{\"feature\":\"Record a service or repair\",\"description\":\"The template does this by hand. UNIO24 logs each job against the asset with a tap, timestamped.\",\"values\":[\"partial\",true]},{\"feature\":\"Attach photos and receipts\",\"description\":\"A spreadsheet cannot hold the before/after photo or the invoice. UNIO24 keeps them on the record.\",\"values\":[false,true]},{\"category\":\"Staying ahead of the next one\"},{\"feature\":\"Preventive-maintenance schedule\",\"description\":\"The template calculates the next due date. UNIO24 also generates the work order automatically.\",\"values\":[\"partial\",true]},{\"feature\":\"Overdue alerts\",\"description\":\"The sheet highlights overdue rows. UNIO24 notifies the assigned tech and the manager.\",\"values\":[\"partial\",true]},{\"feature\":\"Automatic recurring reminders\",\"description\":\"A nudge before each service is due, without anyone watching the sheet\",\"values\":[false,true]},{\"category\":\"Data & reliability\"},{\"feature\":\"Full service history per asset\",\"description\":\"Every past job for an item, kept automatically and never overwritten\",\"values\":[\"partial\",true]},{\"feature\":\"Works from anywhere\",\"description\":\"Web, iOS, and Android — not just wherever the file lives\",\"values\":[\"partial\",true]}]","Capability","A log is a great start. Once assets and schedules multiply, an app keeps the plan from slipping.","Spreadsheet or UNIO24 — what fits your team?",[107,121],{":link":122,"text":123,"title":124},"{\"text\":\"Try UNIO24 Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-maintenance-log-template\"}","UNIO24 is free for up to 50 assets — log a job from your phone, and let the schedule raise the next work order on time.","Tracking service across dozens of assets? Skip the spreadsheet.",[126,127],"essential-answer-question-section",{":questions":128,"subtitle":129,"title":130},"[{\"id\":1,\"question\":\"Is the maintenance log template really free?\",\"answer\":\"Yes — no cost, no subscription, no card. Enter your name and email and the Excel file downloads instantly.\"},{\"id\":2,\"question\":\"How do I create a maintenance log in Excel?\",\"answer\":\"Give each service its own row, with columns for date, asset, maintenance type, description, who performed it, cost, and the next due date. Turn the asset column into a dropdown with Data Validation so names stay consistent, and add a rule that highlights any next-due date on or before today. This template already has all of that built across three tabs, so you can skip the setup and start logging.\"},{\"id\":3,\"question\":\"What is the difference between a maintenance log and a maintenance schedule?\",\"answer\":\"They work as a pair, and the order helps: set up the Maintenance Schedule tab first so the template knows what is due and when, then record each completed job on the Maintenance Log as it happens. You can keep just the log if all you need is a service history, but on its own nothing warns you the next service is coming — which is where most missed PMs start. In this template the two tabs are linked only by the shared Asset List; a dedicated tool closes the loop so logging a finished job rolls its schedule forward automatically.\"},{\"id\":4,\"question\":\"What is the difference between a maintenance log and a repair report?\",\"answer\":\"A repair report documents a single fix after something breaks — the fault, the parts, the outcome. A maintenance log is the broader running record that includes those repairs alongside routine preventive work, inspections, and calibrations. The log is where a repair report ends up once the job is closed.\"},{\"id\":5,\"question\":\"Can I use it for vehicles as well as equipment?\",\"answer\":\"Yes. The columns fit any serviced asset — vehicles, machinery, HVAC, lab instruments, IT hardware. For vehicles you would typically add a mileage column next to the date; the Asset List tab already mixes fleet and equipment in one place.\"},{\"id\":6,\"question\":\"When should I move from a spreadsheet to maintenance software?\",\"answer\":\"Usually when the schedule stops being watched — services slip because no one opens the file in time — or when you need photos, receipts, and a per-asset history the sheet cannot hold, or when several people update it and overwrite each other. That is the point teams move to a tool that raises the next \u003Ca href=\\\"/product/asset-management\\\">work order automatically\u003C/a> instead of relying on a highlighted cell.\"}]","Everything you need to know about the free maintenance log template","Frequently Asked Questions",[132,133],"essential-article-list-section",{":articles":134,"sectionId":135,"subtitle":136,"title":137},"[{\"image\":\"/assets/images/blog/total-productive-maintenance.webp\",\"title\":\"Total Productive Maintenance (TPM): A Practical Guide\",\"description\":\"The framework behind fewer breakdowns — autonomous upkeep, OEE, and preventive discipline.\",\"link\":\"/blog/total-productive-maintenance\"},{\"image\":\"/assets/images/blog/pre-emptive-maintenance.webp\",\"title\":\"Preventive vs Predictive vs Pre-emptive Maintenance\",\"description\":\"Which maintenance strategy fits which asset — and how the terms actually differ.\",\"link\":\"/blog/pre-emptive-maintenance\"},{\"image\":\"/assets/images/playbooks/asset-tagging-best-practices.webp\",\"title\":\"Asset Tagging Best Practices: A Practitioner's Guide\",\"description\":\"Label types, placement, and numbering — so scanning an asset to log its service actually works.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tagging-best-practices\"}]","related-resources","While the log fills up, see how teams keep equipment running without the firefighting.","Go deeper on maintenance",[139,140],"essential-call-to-action-section",{":advantages":141,":primaryButton":142,"advantagesTone":143,"eyebrow":144,"subtitle":145,"title":146},"[\"✓ Free forever for 50 assets\",\"✓ Unlimited users\",\"✓ No credit card, no hardware\"]","{\"text\":\"Start Free with UNIO24\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-maintenance-log-template\"}","dark","When the schedule outgrows the sheet","UNIO24 is free for your first 50 assets — log services from your phone, auto-generate the next work order, and keep full history per asset.","Got the log? Here's your next step.",{"title":25,"searchDepth":148,"depth":148,"links":149},2,[],"Free maintenance log template for Excel — record every service, repair, and inspection, plus a preventive-maintenance schedule with overdue flags. Works for equipment, vehicles, and facilities.","md",false,"maintenance log template, equipment maintenance log, maintenance log template excel, maintenance schedule template, preventive maintenance schedule template, equipment maintenance log template, maintenance log sheet, maintenance record template",{"og":155,"author":157},{"image":156},"https://unio24.com/assets/images/ogimg.webp","UNIO24 Team",true,"/resources/maintenance-log-template",{"title":161,"description":162,"ogImage":156},"Maintenance Log Template (Excel)","Free maintenance log template for Excel — log every service and inspection, with a preventive-maintenance schedule and overdue flags.",{"loc":159,"lastmod":164,"changefreq":165,"priority":166},"2026-07-11","weekly",0.7,"resources/maintenance-log-template","a03M4gS9ix78UtrpkAd8yOhv45_8WXA04vFdXF91wyo",1784526836247]