[{"data":1,"prerenderedAt":168},["ShallowReactive",2],{"page-en-root-resources/it-asset-inventory-template":3},{"content":4},{"id":5,"title":6,"body":7,"description":151,"extension":152,"heroDark":153,"keywords":154,"meta":155,"navigation":159,"path":160,"seo":161,"sitemap":162,"stem":166,"__hash__":167},"content/resources/it-asset-inventory-template.md","IT Asset Inventory Template – Excel & Google Sheets",{"type":8,"value":9,"toc":148},"minimark",[10,47,95,101,107,113,121,126,132,139],[11,12,23,31],"essential-hero-lead-magnet-screenshot-section",{":addressBookId":13,":formButton":14,":formFields":15,":image":16,"buttonText":17,"formDescription":18,"formName":19,"formTitle":20,"successMessage":21,"title":22},"559020","{\"text\":\"Get Free Template\",\"type\":\"submit\",\"class\":\"btn btn--theme hover--theme submit\"}","[{\"name\":\"name\",\"type\":\"text\",\"class\":\"form-control name\",\"placeholder\":\"Name *\",\"autocomplete\":\"name\",\"required\":true},{\"name\":\"email\",\"type\":\"email\",\"class\":\"form-control email\",\"placeholder\":\"Email Address *\",\"autocomplete\":\"email\",\"required\":true}]","{\"src\":\"/assets/images/playbooks/excel_1.webp\",\"alt\":\"Preview of the IT asset inventory template asset register in a spreadsheet\"}","Download Free","Instant access. Excel + Google Sheets, sent to your email.","IT Asset Inventory Template Download","Download Your Free Template","Thank you! Check your email for the download link to your free IT asset inventory template.","Free IT Asset Inventory Template for Excel & Google Sheets",[24,25,27],"template",{"v-slot:description":26},"",[28,29,30],"p",{},"A ready-to-use IT asset inventory workbook for small teams — an asset register tuned for laptops, monitors, licenses, and network gear, plus a maintenance log, check-out log, and dashboard. Works in Excel and Google Sheets.",[24,32,33],{"v-slot:legal":26},[28,34,35,36,41,42,46],{},"By submitting this form, you hereby consent to the processing of your personal data and confirm that you have read and agree to the ",[37,38,40],"a",{"href":39},"/legals/privacy","Privacy Policy"," and the ",[37,43,45],{"href":44},"/legals/terms","Terms of Use",".",[48,49,50,55],"essential-content-section",{},[24,51,52],{"v-slot:title":26},[28,53,54],{},"What is an IT asset inventory template?",[24,56,57,65,73],{"v-slot:description":26},[28,58,59,60,64],{},"An ",[37,61,63],{"href":62},"/glossary/it-asset-inventory","IT asset inventory"," template is a ready-made Excel or Google Sheets file for recording every device, license, and piece of network gear your team owns — who holds each one, what it cost, when the warranty or renewal is due, and where it sits right now. You get a working asset register, maintenance log, check-out log, and dashboard without building formulas from scratch.",[28,66,67,68,72],{},"Use it to list each asset with its category, serial number, assignee, location, purchase date, and status; log services and check-outs; and let the dashboard total everything for you. The same file opens in Excel (.xlsx) and Google Sheets. It is the same proven workbook thousands of teams already run, set up here for ",[37,69,71],{"href":70},"/product/it-asset-management","IT assets"," — laptops, desktops, monitors, peripherals, software licenses, and the servers and network devices that rarely make it onto a spreadsheet.",[28,74,75,76,80,81,85,86,90,91,46],{},"For larger machines and facility equipment, use the ",[37,77,79],{"href":78},"/resources/equipment-inventory-template","equipment inventory template","; for portable field tools that move between crews, the ",[37,82,84],{"href":83},"/resources/tool-inventory-template","tool inventory template","; to log repairs and scheduled service on their own, the ",[37,87,89],{"href":88},"/resources/maintenance-log-template","maintenance log template","; and for stock and consumables you reorder, see ",[37,92,94],{"href":93},"/product/inventory-management","inventory management",[96,97],"essential-use-cases-section",{":useCases":98,"subtitle":99,"title":100},"[{\"title\":\"Internal IT teams\",\"description\":\"Laptops, monitors, peripherals, and licenses — know who has what and what renews when.\",\"icon\":\"flaticon-data-copy\",\"color\":\"#FF5702\"},{\"title\":\"MSPs & IT support\",\"description\":\"One register per client for hardware and software, ready when an audit or handover lands.\",\"icon\":\"flaticon-networking\",\"color\":\"#0ea5e9\"},{\"title\":\"Startups & SMBs\",\"description\":\"Get off scattered spreadsheets early — track devices from the first hire, not the first audit.\",\"icon\":\"flaticon-rocket-launch\",\"color\":\"#f59e0b\"},{\"title\":\"School & university IT\",\"description\":\"Student and staff devices, lab machines, AV gear — with check-out logs per room or department.\",\"icon\":\"flaticon-exam\",\"color\":\"#8b5cf6\"},{\"title\":\"Remote & hybrid teams\",\"description\":\"Track gear sitting in people’s homes: who holds it, since when, and what comes back at offboarding.\",\"icon\":\"flaticon-mobile-search\",\"color\":\"#10b981\"},{\"title\":\"Security & compliance\",\"description\":\"A complete device list with owners and change notes — the evidence a SOC 2 or ISO 27001 review opens with.\",\"icon\":\"flaticon-shield\",\"color\":\"#ec4899\"}]","Built for teams up to 50 assets — set it up for your estate and start tracking today.","Who uses an IT asset inventory template",[102,103],"essential-steps-row-cards-section",{":steps":104,"subtitle":105,"title":106},"[{\"title\":\"Fill out the form\",\"description\":\"Share your email for instant access — no credit card, no signup hoops.\",\"icon\":\"flaticon-exam\",\"color\":\"#FF5702\"},{\"title\":\"Check your email\",\"description\":\"We send the download link and a Google Sheets copy-me URL right away.\",\"icon\":\"flaticon-notification\",\"color\":\"#0ea5e9\"},{\"title\":\"Make a copy\",\"description\":\"Copy to your Google Drive, or download the .xlsx for Excel.\",\"icon\":\"flaticon-folder-2\",\"color\":\"#8b5cf6\"},{\"title\":\"Start tracking\",\"description\":\"Add your devices and licenses, explore the dashboard, and run your first count.\",\"icon\":\"flaticon-rocket-launch\",\"color\":\"#10b981\"}]","From form to tracked assets in under 5 minutes.","How to get started with your free template",[108,109],"essential-call-to-action-text-section",{":link":110,"text":111,"title":112},"{\"text\":\"Try UNIO24 Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-it-asset-inventory-template-steps-cta\"}","UNIO24 gives you the same asset register, maintenance log, check-outs, and dashboard — ready to use in one app, with mobile scanning and updates that happen on their own.","Want all of this without the spreadsheet setup?",[114,115],"essential-comparison-table-section",{":columns":116,":rows":117,"featureLabel":118,"subtitle":119,"title":120},"[{\"name\":\"Free Template\"},{\"name\":\"UNIO24 Free\",\"highlight\":true,\"badge\":\"Recommended for 50+\"}]","[{\"category\":\"Daily tracking\"},{\"feature\":\"Asset limit\",\"description\":\"Template handles unlimited but slows past hundreds. UNIO24 free tier covers 50 assets with unlimited users.\",\"values\":[\"partial\",true]},{\"feature\":\"Automated discovery\",\"description\":\"Type devices in by hand vs UNIO24 scanning your network and syncing from your MDM automatically.\",\"values\":[false,true]},{\"feature\":\"Team collaboration\",\"description\":\"Shared file = one editor at a time. UNIO24 = real-time editing, unlimited users.\",\"values\":[\"partial\",true]},{\"feature\":\"Mobile access & scanning\",\"description\":\"Native iOS and Android apps with QR / barcode scanning\",\"values\":[false,true]},{\"category\":\"Renewals & automation\"},{\"feature\":\"License & warranty renewal alerts\",\"description\":\"Notifications before a license or warranty lapses\",\"values\":[false,true]},{\"feature\":\"Check-in / check-out logs\",\"description\":\"Manual tab in the template. UNIO24 records check-outs automatically with full history.\",\"values\":[\"partial\",true]},{\"category\":\"Data & compliance\"},{\"feature\":\"Backups\",\"description\":\"Template relies on you remembering to save. UNIO24 backs up automatically every day.\",\"values\":[\"partial\",true]},{\"feature\":\"Audit trail\",\"description\":\"Full change history per asset — who edited what, when\",\"values\":[false,true]}]","Capability","The template is a great start. Once your estate grows, a cloud platform pays off.","Spreadsheet or UNIO24 — what fits your team?",[108,122],{":link":123,"text":124,"title":125},"{\"text\":\"Try UNIO24 Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-it-asset-inventory-template\"}","UNIO24 is free for up to 50 assets — it scans your network, syncs from your MDM, and fires renewal alerts, with mobile apps from day one.","Managing 50+ devices or need network discovery? Skip the spreadsheet.",[127,128],"essential-answer-question-section",{":questions":129,"subtitle":130,"title":131},"[{\"id\":1,\"question\":\"Is the IT asset inventory template really free?\",\"answer\":\"Yes — no hidden costs, no subscription, no card required. Fill out the form and you get instant access to the Excel and Google Sheets versions.\"},{\"id\":2,\"question\":\"What fields should an IT asset inventory template include?\",\"answer\":\"At minimum, per asset: a unique asset ID or tag, category, make/model, serial number, purchase date and cost, warranty or license expiry, current assignee and location, status, and a last-verified date. For software, add seat count and renewal date; for networked hardware, add IP or MAC and a last-seen note. This template ships with all of those columns pre-built in the Asset Register sheet.\"},{\"id\":3,\"question\":\"Does it cover software licenses and cloud, or just hardware?\",\"answer\":\"Both. Add software licenses and cloud or SaaS subscriptions as their own rows with a renewal date and seat count, right alongside the hardware. A good inventory tracks everything you own or pay for, not only what you can physically touch.\"},{\"id\":4,\"question\":\"Is this different from a general asset tracking template?\",\"answer\":\"It is the same proven workbook, set up here for IT. The sheets and formulas are identical; the difference is emphasis — the examples and fields lean toward laptops, licenses, and network gear rather than tools or furniture. If you track a mix, one file handles all of it.\"},{\"id\":5,\"question\":\"Can I use it as SOC 2 or ISO 27001 audit evidence?\",\"answer\":\"It gives you the starting artifact an auditor asks for — a complete device list with owners. What a spreadsheet cannot produce is an automatic, tamper-evident change history; auditors increasingly want that. For a small estate the template is enough to pass; past a certain size, a system with a real audit log like UNIO24 saves the week-long scramble.\"},{\"id\":6,\"question\":\"When does a spreadsheet stop working for IT assets?\",\"answer\":\"Usually around 50 assets, or the moment a second person needs to edit the record, or when manual entry starts drifting out of date. Past that you feel the missing pieces most: no automated discovery, no renewal alerts, no mobile scanning, no reliable audit trail. That is the point most teams move to a cloud tool.\"}]","Everything you need to know about the free IT asset inventory template","Frequently Asked Questions",[133,134],"essential-article-list-section",{":articles":135,"sectionId":136,"subtitle":137,"title":138},"[{\"image\":\"/assets/images/playbooks/asset-tagging-best-practices.webp\",\"title\":\"Asset Tagging Best Practices: A Practitioner's Guide\",\"description\":\"Label types, placement, and numbering schemes. Everything we learned tagging thousands of assets.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tagging-best-practices\"},{\"image\":\"/assets/images/playbooks/physical-asset-inventory-checklist.webp\",\"title\":\"Physical Asset Inventory: A Step-by-Step Checklist\",\"description\":\"Confessions from someone who found a $4,000 projector in a coat closet — and how to run your first count.\",\"link\":\"/playbooks/asset-tracking-in-spreadsheets/physical-asset-inventory-checklist\"},{\"image\":\"/assets/images/playbooks/asset-tracking-system-selection.webp\",\"title\":\"How to Choose the Right Asset Tracking System\",\"description\":\"Cloud vs on-premise, must-have features, and the costly mistakes teams make when picking software.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tracking-system-selection-guide\"}]","related-resources","While you set up the template, learn how teams keep the record accurate at scale.","Go deeper on IT asset tracking",[140,141],"essential-call-to-action-section",{":advantages":142,":primaryButton":143,"advantagesTone":144,"eyebrow":145,"subtitle":146,"title":147},"[\"✓ Free forever for 50 assets\",\"✓ Unlimited users\",\"✓ No credit card, no hardware\"]","{\"text\":\"Start Free with UNIO24\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-it-asset-inventory-template\"}","dark","When the spreadsheet outgrows you","UNIO24 is free for your first 50 assets — network discovery, renewal alerts, and mobile apps included.","Got the template? Here's your next step.",{"title":26,"searchDepth":149,"depth":149,"links":150},2,[],"Free IT asset inventory template for Excel & Google Sheets. A ready asset register for laptops, licenses, and devices, plus maintenance and check-out logs.","md",false,"it asset inventory template, it asset inventory template excel, it asset inventory example, it asset inventory spreadsheet, it asset management template, hardware inventory template, it equipment inventory template, asset inventory template",{"og":156,"author":158},{"image":157},"https://unio24.com/assets/images/ogimg.webp","UNIO24 Team",true,"/resources/it-asset-inventory-template",{"ogImage":157,"title":6,"description":151},{"loc":160,"lastmod":163,"changefreq":164,"priority":165},"2026-07-04","weekly",0.7,"resources/it-asset-inventory-template","HIcIHavkTkspItRmsjY8F9aSPry9jtna4dKi2FsQhqI",1784526836191]