[{"data":1,"prerenderedAt":147},["ShallowReactive",2],{"page-en-root-resources/equipment-inventory-template":3},{"content":4},{"id":5,"title":6,"body":7,"description":130,"extension":131,"heroDark":132,"keywords":133,"meta":134,"navigation":138,"path":139,"seo":140,"sitemap":141,"stem":145,"__hash__":146},"content/resources/equipment-inventory-template.md","Equipment Inventory Template – Excel & Google Sheets",{"type":8,"value":9,"toc":127},"minimark",[10,49,87,93,101,105,111,118],[11,12,25,33],"essential-hero-lead-magnet-screenshot-section",{":addressBookId":13,":formButton":14,":formFields":15,":image":16,"buttonText":17,"downloadLink":18,"formDescription":19,"formName":20,"formTitle":21,"sheetsLink":22,"successMessage":23,"title":24},"559020","{\"text\":\"Get Free Template\",\"type\":\"submit\",\"class\":\"btn btn--theme hover--theme submit\"}","[{\"name\":\"name\",\"type\":\"text\",\"class\":\"form-control name\",\"placeholder\":\"Name *\",\"autocomplete\":\"name\",\"required\":true},{\"name\":\"email\",\"type\":\"email\",\"class\":\"form-control email\",\"placeholder\":\"Email Address *\",\"autocomplete\":\"email\",\"required\":true}]","{\"src\":\"/assets/images/playbooks/equipment-inventory-hero.webp\",\"alt\":\"Preview of the equipment inventory template — Equipment, Location, Physical Condition, and Financial Status columns with item list and values\"}","Download Free","/assets/files/equipment-inventory-template.xlsx","Instant access. Excel + Google Sheets, sent to your email.","Equipment Inventory Template Download","Download Your Free Template","https://docs.google.com/spreadsheets/d/1TVQGVHIYgeBPXwQEKvWbT4kRlFL2d0EjtTKvSG7nmZI/copy","Your free equipment inventory template is ready — open it in Google Sheets or download the Excel file below. We also emailed you the links.","Free Equipment Inventory Template for Excel & Google Sheets",[26,27,29],"template",{"v-slot:description":28},"",[30,31,32],"p",{},"A ready-to-use equipment inventory workbook — list every piece of equipment you own with its location, condition, purchase and loan details, and current value.",[26,34,35],{"v-slot:legal":28},[30,36,37,38,43,44,48],{},"By submitting this form, you hereby consent to the processing of your personal data and confirm that you have read and agree to the ",[39,40,42],"a",{"href":41},"/legals/privacy","Privacy Policy"," and the ",[39,45,47],{"href":46},"/legals/terms","Terms of Use",".",[50,51,52,57],"essential-content-section",{},[26,53,54],{"v-slot:title":28},[30,55,56],{},"What is an equipment inventory template?",[26,58,59,62,65],{"v-slot:description":28},[30,60,61],{},"An equipment inventory template is a ready-made Excel or Google Sheets file for listing every machine and piece of equipment your organization owns — what it is, how many you have, where it sits, what condition it's in, and what it's worth. You get a working inventory list, dashboard, and check-out log without building formulas from scratch.",[30,63,64],{},"Use it to record each item across four groups — Equipment (item, name, description, type), Location (department, space), Physical Condition (condition, vendor, service years remaining), and Financial Status (date of purchase, initial value, loan terms, monthly cost, depreciation, and current value). The dashboard totals your whole inventory value and breaks your fleet down by type, condition, and department.",[30,66,67,68,72,73,77,78,82,83,48],{},"For smaller portable tools that move between crews, use the ",[39,69,71],{"href":70},"/resources/tool-inventory-template","tool inventory template","; for computers, servers, and other IT gear, the ",[39,74,76],{"href":75},"/resources/it-asset-inventory-template","IT asset inventory template","; to log repairs and scheduled service, the ",[39,79,81],{"href":80},"/resources/maintenance-log-template","maintenance log template","; and for stock and consumables you reorder, see ",[39,84,86],{"href":85},"/product/inventory-management","inventory management",[88,89],"essential-call-to-action-text-section",{":link":90,"text":91,"title":92},"{\"text\":\"Try UNIO24 Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-equipment-inventory-template\"}","Start tracking your equipment completely free — and if it is not for you, export all your data back to Microsoft Excel anytime.","Why make work harder than it has to be? Try UNIO24 free.",[94,95],"essential-comparison-table-section",{":columns":96,":rows":97,":showTotals":98,"featureLabel":99,"title":100},"[{\"name\":\"Free Template\"},{\"name\":\"UNIO24 Free\",\"highlight\":true,\"badge\":\"Recommended for 50+\"}]","[{\"category\":\"Daily inventory\"},{\"feature\":\"Team collaboration\",\"description\":\"Shared file = one editor at a time. UNIO24 = real-time editing, unlimited users.\",\"values\":[\"partial\",true]},{\"feature\":\"Mobile access & scanning\",\"description\":\"Native iOS and Android apps with QR / NFC scanning\",\"values\":[false,true]},{\"category\":\"Value, status & upkeep\"},{\"feature\":\"Condition & photo documentation\",\"description\":\"Log each asset's condition with dated photos as evidence — vs a plain text column.\",\"values\":[\"partial\",true]},{\"feature\":\"Service & warranty reminders\",\"description\":\"Notifications before a service is due or a warranty lapses\",\"values\":[false,true]},{\"feature\":\"Current asset location & return reminders\",\"description\":\"See where each asset is right now and get reminded when it is due back — vs tracking it by hand.\",\"values\":[\"partial\",true]},{\"category\":\"Data & reliability\"},{\"feature\":\"Backups\",\"description\":\"Template relies on you remembering to save. UNIO24 backs up automatically every day.\",\"values\":[\"partial\",true]},{\"feature\":\"Audit trail\",\"description\":\"Full change history per asset — who edited what, when\",\"values\":[false,true]}]","false","Capability","Why UNIO24 is better",[88,102],{":link":90,"text":103,"title":104},"UNIO24 is free for up to 50 assets — one live inventory of everything you own, with mobile QR scanning, real-time counts, and unlimited users. Web and mobile.","Counting 50+ items across sites? Skip the spreadsheet.",[106,107],"essential-answer-question-section",{":questions":108,"subtitle":109,"title":110},"[{\"id\":1,\"question\":\"Is the equipment inventory template really free?\",\"answer\":\"Yes — no hidden costs, no subscription, no card required. Fill out the form and you get instant access to the Excel and Google Sheets versions.\"},{\"id\":2,\"question\":\"What should an equipment inventory list include?\",\"answer\":\"At minimum, per item: a unique item number or tag, name and description, type, department and space, condition and vendor, date of purchase, initial value, and current value. This template groups all of that into Equipment, Location, Physical Condition, and Financial Status columns — and calculates monthly cost, depreciation, and current value for you.\"},{\"id\":3,\"question\":\"How is an equipment inventory different from a tool inventory?\",\"answer\":\"An equipment inventory leans toward larger, fixed or semi-fixed assets — HVAC units, forklifts, medical devices — where purchase cost, depreciation, and current value matter most. A \u003Ca href=\\\"/resources/tool-inventory-template\\\">tool inventory\u003C/a> leans toward smaller, portable, high-turnover items that move between crews and job sites, so the check-out log and condition matter more. Both are asset lists; this version is set up with equipment-focused, financial columns.\"},{\"id\":6,\"question\":\"Is an equipment inventory the same as a stock inventory?\",\"answer\":\"Not quite. An equipment inventory is a list of the durable items you own and use — machines, devices, tools, fixtures — tracked one by one, with location, condition, and value. A stock or supply inventory tracks quantities of consumable items you buy, use up, and reorder — parts, materials, supplies — where the key numbers are quantity on hand and reorder point. This template is built for the first: listing and counting the equipment you own. If you need reorder levels for consumables, that is \u003Ca href=\\\"/product/inventory-management\\\">inventory management\u003C/a>.\"},{\"id\":4,\"question\":\"How does the template calculate current value and depreciation?\",\"answer\":\"Enter each item's initial value, its expected value at the end of its term, and the loan term (or, if you paid cash, its service years remaining). The template straight-line depreciates from the initial value down to the expected value over that period, and sets Current Value to the initial value minus the depreciation for the months you have owned it. The dashboard sums every current value into a total inventory value.\"},{\"id\":5,\"question\":\"When should I move off a spreadsheet for equipment?\",\"answer\":\"Usually around 50 items, or the moment you cannot quickly answer \\\"what do we have and where,\\\" or when a second person needs to edit the list at the same time. Past that you feel the missing pieces most: no live counts, no mobile scanning to find or add items on the floor, no automatic status updates, and no reliable audit trail. That is the point most teams move to a cloud tool.\"}]","Everything you need to know about the free equipment inventory template","Frequently Asked Questions",[112,113],"essential-article-list-section",{":articles":114,"sectionId":115,"subtitle":116,"title":117},"[{\"image\":\"/assets/images/playbooks/asset-tagging-best-practices.webp\",\"title\":\"Asset Tagging Best Practices: A Practitioner's Guide\",\"description\":\"Label types, placement, and numbering schemes. Everything we learned tagging thousands of assets.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tagging-best-practices\"},{\"image\":\"/assets/images/playbooks/equipment-checkout-system.webp\",\"title\":\"How to Build an Equipment Check-Out System in Spreadsheets\",\"description\":\"Turn the check-out log into a real sign-out system — formulas, overdue flags, and QR codes.\",\"link\":\"/playbooks/asset-tracking-in-spreadsheets/equipment-checkout-system-spreadsheet\"},{\"image\":\"/assets/images/playbooks/asset-tracking-system-selection.webp\",\"title\":\"How to Choose the Right Asset Tracking System\",\"description\":\"Cloud vs on-premise, must-have features, and the costly mistakes teams make when picking software.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tracking-system-selection-guide\"}]","related-resources","While you set up the template, see how teams keep equipment running at scale.","Go deeper on equipment tracking",[119,120],"essential-call-to-action-section",{":advantages":121,":primaryButton":122,"advantagesTone":123,"eyebrow":124,"subtitle":125,"title":126},"[\"✓ Free forever for 50 assets\",\"✓ Unlimited users\",\"✓ No credit card, no hardware\"]","{\"text\":\"Start Free with UNIO24\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-equipment-inventory-template\"}","dark","When the spreadsheet outgrows you","UNIO24 is free for your first 50 assets — one live equipment inventory with mobile scanning, real-time counts, and unlimited users.","Got the template? Here's your next step.",{"title":28,"searchDepth":128,"depth":128,"links":129},2,[],"Free equipment inventory template for Excel & Google Sheets. List and value every piece of equipment — location, condition, purchase, depreciation, and current value — with an auto-calculating total and dashboard.","md",false,"equipment inventory template, equipment inventory template excel, equipment inventory list, equipment inventory spreadsheet, office equipment inventory list, equipment list template, equipment inventory google sheets, facility equipment inventory",{"og":135,"author":137},{"image":136},"https://unio24.com/assets/images/ogimg.webp","UNIO24 Team",true,"/resources/equipment-inventory-template",{"ogImage":136,"title":6,"description":130},{"loc":139,"lastmod":142,"changefreq":143,"priority":144},"2026-07-10","weekly",0.7,"resources/equipment-inventory-template","LQpOKYR9vTbcCZ07H95HYwl4tWRRAd0zSOiNb5I-FQs",1784526836184]