[{"data":1,"prerenderedAt":165},["ShallowReactive",2],{"page-en-root-resources/asset-tracking-spreadsheet":3},{"content":4},{"id":5,"title":6,"body":7,"description":148,"extension":149,"heroDark":150,"keywords":151,"meta":152,"navigation":156,"path":157,"seo":158,"sitemap":159,"stem":163,"__hash__":164},"content/resources/asset-tracking-spreadsheet.md","Free Asset Tracking Spreadsheet – Excel Template",{"type":8,"value":9,"toc":145},"minimark",[10,47,81,97,103,109,117,123,129,136],[11,12,23,31],"essential-hero-lead-magnet-screenshot-section",{":addressBookId":13,":formButton":14,":formFields":15,":image":16,"buttonText":17,"formDescription":18,"formName":19,"formTitle":20,"successMessage":21,"title":22},"559020","{\"text\":\"Get Free Template\",\"type\":\"submit\",\"class\":\"btn btn--theme hover--theme submit\"}","[{\"name\":\"name\",\"type\":\"text\",\"class\":\"form-control name\",\"placeholder\":\"Name *\",\"autocomplete\":\"name\",\"required\":true},{\"name\":\"email\",\"type\":\"email\",\"class\":\"form-control email\",\"placeholder\":\"Email Address *\",\"autocomplete\":\"email\",\"required\":true}]","{\"src\":\"/assets/images/playbooks/excel_1.webp\",\"alt\":\"Preview of the asset tracking spreadsheet template asset register\"}","Download Free","Instant access. Excel + Google Sheets, sent to your email.","Asset Tracking Spreadsheet Download","Download Your Free Template","Thank you! Check your email for the download link to your free asset tracking template for Google Sheets and Microsoft Excel.","Free Asset Tracking Spreadsheet for Excel & Google Sheets",[24,25,27],"template",{"v-slot:description":26},"",[28,29,30],"p",{},"Ready-to-use asset tracking workbook for small teams — pre-built sheets, formulas, dropdowns, and examples. Works in Excel and Google Sheets.",[24,32,33],{"v-slot:legal":26},[28,34,35,36,41,42,46],{},"By submitting this form, you hereby consent to the processing of your personal data and confirm that you have read and agree to the ",[37,38,40],"a",{"href":39},"/legals/privacy","Privacy Policy"," and the ",[37,43,45],{"href":44},"/legals/terms","Terms of Use",".",[48,49,50,55],"essential-content-section",{},[24,51,52],{"v-slot:title":26},[28,53,54],{},"What is an asset tracking spreadsheet?",[24,56,57,60,63],{"v-slot:description":26},[28,58,59],{},"An asset tracking spreadsheet — also called an asset tracking Excel template — is a simple Excel or Google Sheets file for recording what you own, where it is, and who's using it, with no software to buy. This free asset tracking Excel template gives you a ready-made asset register, maintenance log, check-out log, and dashboard, so you skip building formulas from scratch.",[28,61,62],{},"Use it as an Excel asset tracker or an asset management template: list each item with its category, location, owner, purchase date, and condition; log services and check-outs; and let the dashboard total everything automatically. It opens the same way in Excel (.xlsx) and Google Sheets.",[28,64,65,66,70,71,75,76,80],{},"Tracking one type of asset? We have focused versions of this workbook: the ",[37,67,69],{"href":68},"/resources/tool-inventory-template","tool inventory template"," for hand and power tools across crews and job sites, the ",[37,72,74],{"href":73},"/resources/equipment-inventory-template","equipment inventory template"," for machines and facility equipment, and the ",[37,77,79],{"href":78},"/resources/it-asset-inventory-template","IT asset inventory template"," for laptops, licenses, and devices.",[48,82,84,89],{"anchorId":83},"asset-management-spreadsheet",[24,85,86],{"v-slot:title":26},[28,87,88],{},"Asset management spreadsheet: track the full lifecycle",[24,90,91,94],{"v-slot:description":26},[28,92,93],{},"The same file doubles as an asset management spreadsheet, not just a location tracker. Where an asset tracker answers \"where is it and who has it,\" an asset management spreadsheet follows each item across its whole lifecycle — acquisition and cost, assignment, maintenance and service history, and eventual disposal or replacement. This free asset management spreadsheet template carries all of that in one workbook: the Asset Register holds purchase date, cost, and status; the Maintenance Log records every service; and the Dashboard rolls it into totals by category, status, and upcoming maintenance.",[28,95,96],{},"Start with it as a plain asset list template, then lean on the maintenance and check-out sheets as your process matures — the columns are already there. It stays a free asset management Excel template whether you track 20 assets or a few hundred, in Excel (.xlsx) or Google Sheets.",[98,99],"essential-use-cases-section",{":useCases":100,"subtitle":101,"title":102},"[{\"title\":\"Small IT teams\",\"description\":\"Track laptops, monitors, peripherals — know who has what at all times.\",\"icon\":\"flaticon-data-copy\",\"color\":\"#FF5702\"},{\"title\":\"Schools & colleges\",\"description\":\"Student laptops, AV gear, lab equipment — with check-out logs per classroom.\",\"icon\":\"flaticon-exam\",\"color\":\"#0ea5e9\"},{\"title\":\"Construction crews\",\"description\":\"Tools and equipment across job sites — transfers, returns, and audits.\",\"icon\":\"flaticon-networking\",\"color\":\"#f59e0b\"},{\"title\":\"Non-profits & churches\",\"description\":\"AV systems, vehicles, volunteer equipment — simple tracking for small budgets.\",\"icon\":\"flaticon-shield\",\"color\":\"#8b5cf6\"},{\"title\":\"Property management\",\"description\":\"HVAC, elevators, building systems — service schedules and compliance logs.\",\"icon\":\"flaticon-data-flow\",\"color\":\"#10b981\"},{\"title\":\"Retail & small business\",\"description\":\"POS, fridges, cameras — asset location and maintenance across stores.\",\"icon\":\"flaticon-analytics\",\"color\":\"#ec4899\"}]","Built for teams up to 50 assets — swap in your industry and start tracking today.","Useful for small teams across industries",[104,105],"essential-steps-row-cards-section",{":steps":106,"subtitle":107,"title":108},"[{\"title\":\"Fill Out the Form\",\"description\":\"Share your email for instant access — no credit card, no signup hoops.\",\"icon\":\"flaticon-exam\",\"color\":\"#FF5702\"},{\"title\":\"Check Your Email\",\"description\":\"We send the download link and a Google Sheets copy-me URL right away.\",\"icon\":\"flaticon-notification\",\"color\":\"#0ea5e9\"},{\"title\":\"Make a Copy\",\"description\":\"Copy to your Google Drive, or download as an .xlsx file for Excel.\",\"icon\":\"flaticon-folder-2\",\"color\":\"#8b5cf6\"},{\"title\":\"Start Tracking\",\"description\":\"Add your assets, explore the dashboard, and run your first audit.\",\"icon\":\"flaticon-rocket-launch\",\"color\":\"#10b981\"}]","From form to tracked assets in under 5 minutes.","How to Get Started with Your Free Template",[110,111],"essential-comparison-table-section",{":columns":112,":rows":113,"featureLabel":114,"subtitle":115,"title":116},"[{\"name\":\"Free Template\"},{\"name\":\"UNIO24 Free\",\"highlight\":true,\"badge\":\"Recommended for 50+\"}]","[{\"category\":\"Daily tracking\"},{\"feature\":\"Asset limit\",\"description\":\"Template handles unlimited but slows past hundreds. UNIO24 free tier covers 50 assets with unlimited users.\",\"values\":[\"partial\",true]},{\"feature\":\"Team collaboration\",\"description\":\"Shared file = one editor at a time. UNIO24 = real-time editing, unlimited users.\",\"values\":[\"partial\",true]},{\"feature\":\"Mobile access\",\"description\":\"Native iOS and Android apps with offline mode\",\"values\":[false,true]},{\"feature\":\"QR / barcode scanning\",\"description\":\"Scan from the mobile app\",\"values\":[false,true]},{\"category\":\"Maintenance & automation\"},{\"feature\":\"Automated maintenance reminders\",\"description\":\"Notifications for upcoming service dates\",\"values\":[false,true]},{\"feature\":\"Check-in / check-out logs\",\"description\":\"Manual spreadsheet tab in the template. UNIO24 records check-outs automatically with full history.\",\"values\":[\"partial\",true]},{\"feature\":\"Alerts (low stock, overdue)\",\"description\":\"Automatic notifications when items are overdue or stock drops\",\"values\":[false,true]},{\"category\":\"Data & reliability\"},{\"feature\":\"Backups\",\"description\":\"Template relies on you remembering to save. UNIO24 backs up automatically every day.\",\"values\":[\"partial\",true]},{\"feature\":\"Audit trail\",\"description\":\"Full change history per asset — who edited what, when\",\"values\":[false,true]},{\"feature\":\"Works from anywhere\",\"description\":\"Wherever the spreadsheet file is for the template. UNIO24 runs from web, iOS, and Android.\",\"values\":[\"partial\",true]}]","Capability","The template is a great start. Once your team grows, a cloud platform pays off.","Spreadsheet or UNIO24 — what fits your team?",[118,119],"essential-call-to-action-text-section",{":link":120,"text":121,"title":122},"{\"text\":\"Try UNIO24 Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-asset-tracking-spreadsheet\"}","UNIO24 is free for up to 50 assets — cloud-based, with QR scanning and mobile apps from day one.","Already managing 50+ assets or need mobile access? Skip the spreadsheet.",[124,125],"essential-answer-question-section",{":questions":126,"subtitle":127,"title":128},"[{\"id\":1,\"question\":\"Is the asset tracking spreadsheet template really free?\",\"answer\":\"The asset tracking spreadsheet template is free — no hidden costs, no subscriptions, no card required. Fill out the form and you get instant access.\"},{\"id\":2,\"question\":\"What format is the template in?\",\"answer\":\"The template is provided as a Google Spreadsheet that you can copy to your own Google Drive. You can also download it as an Excel file (.xlsx) or use it with other spreadsheet applications.\"},{\"id\":3,\"question\":\"Can I customize the template for my business?\",\"answer\":\"The template is customizable — add or remove columns, modify formulas, change formatting, and adapt it to your specific workflow.\"},{\"id\":4,\"question\":\"How many assets can I track with this template?\",\"answer\":\"The spreadsheet template can handle hundreds of assets. However, for larger inventories (50+ assets) or teams needing mobile access, we recommend upgrading to UNIO24 for better performance and features.\"},{\"id\":5,\"question\":\"Will I receive marketing emails after downloading?\",\"answer\":\"We will send you the template link and occasionally share helpful tips about asset management. You can unsubscribe at any time from any email we send.\"},{\"id\":6,\"question\":\"What if I need help using the template?\",\"answer\":\"The template includes instructions and examples. If you need additional help, our support team is available to answer questions about using the template effectively.\"},{\"id\":7,\"question\":\"Can multiple people use the spreadsheet at the same time?\",\"answer\":\"In Google Sheets, multiple users can collaborate in real time. With Excel files, only one person can edit at a time unless you use Excel Online for shared workbooks.\"},{\"id\":8,\"question\":\"What is the difference between this template and UNIO24?\",\"answer\":\"The spreadsheet template is a good starting point for basic asset tracking. \u003Ca href=\\\"/\\\">UNIO24\u003C/a> is a cloud platform with mobile apps, QR code scanning, automated workflows, and reporting on top. UNIO24 is also free for up to 50 assets.\"},{\"id\":9,\"question\":\"Is this an asset tracker template, asset management template, or asset inventory template?\",\"answer\":\"All three — this one template works for every use case. Call it an asset tracker template when you focus on location and assignment, an asset management template when you track the full lifecycle (acquisition, maintenance, disposal), or an asset inventory template when you run periodic counts. The sheets are the same; the emphasis depends on which columns you rely on most.\"},{\"id\":10,\"question\":\"Can I use this as an Excel asset tracker or asset management spreadsheet?\",\"answer\":\"Yes. The template is a native Excel (.xlsx) file and also opens in Google Sheets with full formula support. Whether you call it an Excel asset tracker, an asset management spreadsheet, or an asset inventory tracker, it works the same way — the columns and formulas are built to handle all three use cases.\"},{\"id\":11,\"question\":\"How does this compare to ConnectCode asset tracking spreadsheet?\",\"answer\":\"ConnectCode and our template both give you an Excel-based asset tracking system without software installation. The main differences: our template includes a pre-built dashboard, maintenance log, and check-out log in one file; ConnectCode focuses more on barcode printing within Excel. Our template is free with no feature gates; ConnectCode has paid editions for advanced features. For most small teams, either works — choose based on whether barcode printing from Excel is a must-have.\"},{\"id\":12,\"question\":\"Can I use this for equipment inventory tracking or construction equipment?\",\"answer\":\"Yes — this workbook handles any asset type. If you track mostly one kind, we also have focused versions set up with the right columns and examples: the \u003Ca href=\\\"/resources/tool-inventory-template\\\">tool inventory template\u003C/a> for hand and power tools that move between crews and job sites, the \u003Ca href=\\\"/resources/equipment-inventory-template\\\">equipment inventory template\u003C/a> for machines and facility equipment with service schedules and warranties, and the \u003Ca href=\\\"/resources/it-asset-inventory-template\\\">IT asset inventory template\u003C/a> for laptops, licenses, and devices. Same underlying file — pick whichever matches what you track.\"},{\"id\":13,\"question\":\"How do I create an asset tracking spreadsheet in Excel from scratch?\",\"answer\":\"Start with one sheet and one row per asset. First, add columns for a unique asset ID or tag, name, category, assignee, location, purchase date, cost, condition, and status. Second, turn Category, Status, and Condition into dropdowns with Data Validation so entries stay consistent. Third, add a Maintenance Log sheet and a Check-out Log sheet, each linked back to the asset ID with VLOOKUP or XLOOKUP. Fourth, build a small dashboard with COUNTIF and SUMIF totals by category and status. That is exactly the structure this template ships with, already built — download it if you would rather skip the formula work and start from a working file.\"}]","Everything you need to know about our free asset tracking spreadsheet template","Frequently Asked Questions",[130,131],"essential-article-list-section",{":articles":132,"sectionId":133,"subtitle":134,"title":135},"[{\"image\":\"/assets/images/playbooks/asset-tagging-best-practices.webp\",\"title\":\"Asset Tagging Best Practices: A Practitioner's Guide\",\"description\":\"Label types, placement strategies, numbering schemes. Everything we learned tagging thousands of assets.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tagging-best-practices\"},{\"image\":\"/assets/images/playbooks/physical-asset-inventory-checklist.webp\",\"title\":\"Physical Asset Inventory: A Step-by-Step Checklist\",\"description\":\"Confessions from someone who found a $4,000 projector in a coat closet — and what to do during your first count.\",\"link\":\"/playbooks/asset-tracking-in-spreadsheets/physical-asset-inventory-checklist\"},{\"image\":\"/assets/images/playbooks/asset-tracking-system-selection.webp\",\"title\":\"How to Choose the Right Asset Tracking System\",\"description\":\"Cloud vs on-premise, must-have features, ROI calculation, and the costly mistakes most companies make when picking software.\",\"link\":\"/playbooks/asset-tracking-implementation/asset-tracking-system-selection-guide\"}]","related-resources","While you explore the template, learn from teams who have done this before.","Go Deeper on Asset Tracking",[137,138],"essential-call-to-action-section",{":advantages":139,":primaryButton":140,"advantagesTone":141,"eyebrow":142,"subtitle":143,"title":144},"[\"✓ Free forever for 50 assets\",\"✓ Unlimited users\",\"✓ No credit card, no hardware\"]","{\"text\":\"Start Free with UNIO24\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=resources&utm_content=resources-asset-tracking-spreadsheet\"}","dark","When the spreadsheet outgrows you","UNIO24 is free for your first 50 assets — same features, unlimited users, mobile apps included.","Got the template? Here's your next step.",{"title":26,"searchDepth":146,"depth":146,"links":147},2,[],"Free asset tracking spreadsheet for Excel & Google Sheets — a ready-made asset register, maintenance log, and dashboard. Instant access, no account or card.","md",false,"asset tracking excel template, asset tracking spreadsheet, asset tracking template excel, asset management excel template free, asset management spreadsheet template free, asset list template excel, free asset tracking spreadsheet, inventory tracking template, free asset management template",{"og":153,"author":155},{"image":154},"https://unio24.com/assets/images/ogimg.webp","UNIO24 Team",true,"/resources/asset-tracking-spreadsheet",{"ogImage":154,"title":6,"description":148},{"loc":157,"lastmod":160,"changefreq":161,"priority":162},"2026-07-16","weekly",0.9,"resources/asset-tracking-spreadsheet","sZrpSAaBlWulaOgwtHPJJyaJsm0mrPOX2BzhwPzhL20",1784526829041]