[{"data":1,"prerenderedAt":156},["ShallowReactive",2],{"page-en-root-product/license-management":3},{"content":4},{"id":5,"title":6,"body":7,"description":113,"extension":114,"heroDark":115,"keywords":116,"meta":117,"navigation":147,"path":148,"seo":149,"sitemap":150,"stem":154,"__hash__":155},"content/product/license-management.md","License Management: Track, Renew, Stay Compliant",{"type":8,"value":9,"toc":110},"minimark",[10,24,43,56,68,80,89,95,101],[11,12],"essential-hero-asset-control-section",{":advantages":13,":assets":14,":button":15,":count":16,":stats":17,"countLabel":18,"description":19,"eyebrow":20,"panelTitle":21,"theme":22,"title":23},"[\"Stop paying for expired licenses\",\"Stop running unlicensed software\",\"Compliance report on demand\"]","[{\"id\":\"LIC-365\",\"name\":\"Microsoft 365 E3\",\"status\":\"Renewal due\",\"tone\":\"warn\",\"meta\":[{\"label\":\"Seats\",\"value\":\"210 / 220\"},{\"label\":\"Renews\",\"value\":\"in 14 days\"},{\"label\":\"Cost\",\"value\":\"$73K / yr\"},{\"label\":\"Owner\",\"value\":\"IT\"}]},{\"id\":\"LIC-ADBE\",\"name\":\"Adobe Creative Cloud\",\"status\":\"Active\",\"tone\":\"ok\",\"meta\":[{\"label\":\"Seats\",\"value\":\"48 / 50\"},{\"label\":\"Renews\",\"value\":\"Aug 12\"},{\"label\":\"Cost\",\"value\":\"$2,640 / yr\"},{\"label\":\"Owner\",\"value\":\"Design\"}]},{\"id\":\"LIC-FIG\",\"name\":\"Figma Organization\",\"status\":\"Underused\",\"tone\":\"loc\",\"meta\":[{\"label\":\"Seats\",\"value\":\"12 / 40\"},{\"label\":\"Action\",\"value\":\"reclaim 28\"},{\"label\":\"Cost\",\"value\":\"$5,760 / yr\"},{\"label\":\"Owner\",\"value\":\"Product\"}]},{\"id\":\"LIC-ZM\",\"name\":\"Zoom One Pro\",\"status\":\"Expiring\",\"tone\":\"new\",\"meta\":[{\"label\":\"Seats\",\"value\":\"95 / 100\"},{\"label\":\"Expires\",\"value\":\"in 6 days\"},{\"label\":\"Cost\",\"value\":\"$15.8K / yr\"},{\"label\":\"Owner\",\"value\":\"Sales\"}]}]","{\"text\":\"Start Free\",\"link\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=product&utm_content=product-license-management\"}","1240","[{\"value\":\"91%\",\"label\":\"seats in use\",\"tone\":\"ok\"},{\"value\":\"12\",\"label\":\"renew · 30d\",\"tone\":\"warn\"},{\"value\":\"$148K\",\"label\":\"annual spend\",\"tone\":\"ink\"}]","seats under management","One register for every license and seat, tracked to the employee or device using it. Renewal alerts before expiry, reclaimed seats you stopped using, and a compliance report ready the moment an auditor asks.","LICENSES IN CONTROL","Licenses","mist","Software licenses, renewed \u003Cspan class=\"kw-swipe\">on time\u003C/span>.",[25,26,31],"essential-feature-left-section",{":image":27,"title":28,":highlights":29,":mockup":30},"{\"src\":\"/assets/images/product/screens/licenses.webp\",\"alt\":\"License register table: vendor, product, seats, expiry, cost, assignments\"}","Every license, every seat, one register.","[{\"icon\":\"flaticon-notification\",\"label\":\"Renewal alerts\",\"sub\":\"before expiry\",\"position\":\"top-right\"},{\"icon\":\"flaticon-user\",\"label\":\"Per-seat tracking\",\"sub\":\"with full history\",\"position\":\"bottom-left\"}]","true",[32,33,35,39],"template",{"v-slot:description":34},"",[36,37,38],"p",{},"Record each software license once: vendor, product, license key, number of seats, purchase date, expiry, cost, attached contracts and invoices. Subscriptions with multi-seat plans (50-seat Microsoft 365, Adobe Creative Cloud team plans) track each seat individually so reassignment is one click.",[40,41],"basic-list",{":items":42},"[\"Per-license card: vendor, product, key, seats, cost, expiry, contract\",\"Multi-seat subscription support. Each seat addressable individually\",\"License type taxonomy configurable per organization\",\"Custom fields per license (PO number, cost center, business owner)\",\"Attached contracts, invoices, and renewal terms\",\"Seat-level assignment to employees or device assets\"]",[44,45,48],"essential-feature-right-section",{":image":46,"title":47},"{\"src\":\"/assets/images/product/screens/license-renewals.webp\",\"alt\":\"Dashboard \\\"Expiring licenses\\\" widget listing the soonest-to-expire licenses with red expiry dates and seats-used counts\"}","Renewal alerts before the auditor arrives.",[32,49,50,53],{"v-slot:description":34},[36,51,52],{},"An Expiring Licenses widget sits on your dashboard and surfaces whatever is closest to lapsing: soonest first, expiry dates in red as the deadline approaches, seats-used right beside each one. Nothing gets quietly auto-renewed when nobody noticed, and nothing lapses on the day an auditor walks in. Across the register, every license carries an active, expiring-soon, or expired status so the picture is never more than a glance away.",[40,54],{":items":55},"[\"Soonest-to-expire licenses surfaced on your dashboard\",\"Expiry dates flagged in red as the deadline approaches\",\"Seats-used shown beside each. Renew only what you actually use\",\"Active / expiring-soon / expired status across the whole register\"]",[25,57,60],{":image":58,"title":59},"{\"src\":\"/assets/images/product/screens/license-seats.webp\",\"alt\":\"Per-seat list for a multi-seat license: each seat numbered, the employee holding it with their department, an Issued or Free status, and a reclaim/assign action\"}","Per-seat assignment, reclaimed in a click.",[32,61,62,65],{"v-slot:description":34},[36,63,64],{},"Each seat in a multi-seat subscription is its own line. Assign a seat to an employee, and the holder, their department, and an Issued badge appear against it; seats nobody is using sit there marked Free. When someone leaves or changes roles, reclaim the seat and hand it to the next person in a click. The header keeps the running count (seven of ten used) so over-buying is obvious before the next renewal.",[40,66],{":items":67},"[\"Each seat in a multi-seat subscription is its own record\",\"Issued seats show the holder and department; spare seats show Free\",\"Reclaim and reassign in a click when people leave or change roles\",\"Seat utilization rolls up to the register, e.g. 7 of 10 used\"]",[44,69,72],{":image":70,"title":71},"{\"src\":\"/assets/images/product/screens/license-record.webp\",\"alt\":\"License detail record: category, seat count, license key, start and expiry dates, price, manufacturer, reseller, and a note carrying the PO number and cost center\"}","An audit-ready record for every license.",[32,73,74,77],{"v-slot:description":34},[36,75,76],{},"When internal audit, a vendor's license auditor, or your finance team asks for proof, every license already holds the answer: the vendor and reseller, the license key, seats used against seats owned, the start and expiry dates, the price, and a note carrying the PO number and cost center. No scramble through inboxes and shared drives. The defensible record was captured when the license was logged.",[40,78],{":items":79},"[\"Complete record per license: vendor, reseller, key, dates, price\",\"PO number and cost center captured right on the record\",\"Seats used against seats owned: over-buying visible at a glance\",\"Expiry date and status on every license, ready to show\"]",[81,82],"essential-comparison-table-section",{":columns":83,":rows":84,":showTotals":85,"featureLabel":86,"subtitle":87,"title":88},"[{\"name\":\"UNIO24 License Management\",\"highlight\":true,\"badge\":\"Recommended\"},{\"name\":\"Shared spreadsheet\"},{\"name\":\"Generic ITAM tool\"}]","[{\"category\":\"Register\"},{\"feature\":\"Per-license card with key, seats, expiry, contract\",\"description\":\"Single record of truth per license\",\"values\":[true,\"Cells in a spreadsheet\",true]},{\"feature\":\"Multi-seat subscription support\",\"description\":\"Each seat addressable individually\",\"values\":[true,\"Aggregate count only\",\"Sometimes\"]},{\"feature\":\"Asset and employee linkage\",\"description\":\"Seat tied to the device or person using it\",\"values\":[true,\"Manual cross-reference\",\"Often partial\"]},{\"category\":\"Renewals & alerts\"},{\"feature\":\"Timely renewal alerts before expiry\",\"description\":\"Escalating notifications before expiry\",\"values\":[true,\"Calendar reminder if you remember\",\"Sometimes\"]},{\"feature\":\"Routing alerts to multiple stakeholders\",\"description\":\"Seat owner, procurement, budget holder\",\"values\":[true,false,\"Limited\"]},{\"feature\":\"Expired-license dashboard\",\"description\":\"Active flag until renewal or retirement\",\"values\":[true,\"Buried in rows\",\"Sometimes\"]},{\"category\":\"Compliance & access\"},{\"feature\":\"Over / under-licensing detection\",\"description\":\"Flag paying for unused seats; flag installs without seats\",\"values\":[true,false,\"Often premium tier\"]},{\"feature\":\"Full assignment history per seat\",\"description\":\"Who had the seat, when, why reclaimed\",\"values\":[true,\"Lost in version history\",\"Sometimes\"]}]","false","Capability","Most teams still track software licenses in a spreadsheet that someone forgets to update. Here is what changes when license management becomes a first-class module connected to your asset and HR data.","What separates real license management from a shared spreadsheet.",[90,91],"essential-integration-cards-section",{":integrations":92,"description":93,"title":94},"[{\"image\":\"/assets/images/icons/assets.svg\",\"title\":\"Asset Management\",\"description\":\"Link licenses to the devices running them.\",\"link\":\"/product/asset-management\"},{\"image\":\"/assets/images/icons/tagging.svg\",\"title\":\"QR & NFC Tagging\",\"description\":\"Print labels, scan instantly, tag every asset.\",\"link\":\"/product/tagging-and-smart-labeling\"},{\"image\":\"/assets/images/icons/work-orders.svg\",\"title\":\"Work Orders\",\"description\":\"Create, assign, and track repair and task orders.\",\"link\":\"/product/work-orders\"},{\"image\":\"/assets/images/icons/maintenance.svg\",\"title\":\"Maintenance\",\"description\":\"Preventive schedules, zero forgotten service.\",\"link\":\"/product/maintenance-and-repair\"},{\"image\":\"/assets/images/icons/inventory.svg\",\"title\":\"Parts Inventory\",\"description\":\"Stock of spares, with low-stock alerts.\",\"link\":\"/product/inventory-management\"},{\"image\":\"/assets/images/icons/tickets.svg\",\"title\":\"Tickets\",\"description\":\"License-request tickets routed to procurement.\",\"link\":\"/product/tickets\"},{\"image\":\"/assets/images/icons/audit.svg\",\"title\":\"Audit Sessions\",\"description\":\"Include licenses in audit cycles alongside hardware.\",\"link\":\"/product/audit\"},{\"image\":\"/assets/images/icons/analytics.svg\",\"title\":\"Analytics\",\"description\":\"License utilization, renewal timeline, expiry alerts.\",\"link\":\"/product/analytics\"},{\"image\":\"/assets/images/icons/mobile.svg\",\"title\":\"Mobile App\",\"description\":\"Full iOS and Android with offline-first access.\",\"link\":\"/product/unio24-mobile\"}]","Explore what else your team gets, all included, all with unlimited users.","UNIO24 is a platform. License Management is one module.",[96,97],"essential-faq-section",{":contactLink":98,":faqs":99,"title":100},"{\"text\":\"Have a question we did not cover?\",\"callActionText\":\"Talk to us\",\"url\":\"/contacts\"}","[{\"title\":\"License lifecycle\",\"items\":[{\"question\":\"How does UNIO24 model licenses, seats, and assignments?\",\"answer\":\"Three layers. A License is the contract you bought (vendor, product, key, expiry, seat count, cost). Seats are the slots that license entitles you to (50-seat Microsoft 365 = 50 seats). An Assignment ties a seat to an employee (per-user license) or to a device asset (per-machine license). All three are addressable individually for accurate compliance and reassignment.\"},{\"question\":\"What happens when an employee leaves or changes roles?\",\"answer\":\"Reclaim the seat in two clicks. The assignment history stays attached to the license; the seat becomes available for the next person. The license-management dashboard shows reclaimed seats so procurement can decide: reassign immediately, or downsize the next renewal.\"},{\"question\":\"Does UNIO24 handle perpetual licenses too, not just subscriptions?\",\"answer\":\"Yes. Perpetual licenses (one-time purchase, no expiry) are tracked the same way as subscriptions. The difference is just no renewal date. Maintenance contracts on perpetual licenses can be tracked as separate dated records linked to the underlying license.\"}]},{\"title\":\"Renewal alerts & cost\",\"items\":[{\"question\":\"When do renewal alerts fire?\",\"answer\":\"90, 60, 30, and 7 days before expiry by default; intervals are configurable per organization. Alerts route by email to the seat owner, the procurement contact, and the budget holder, so the right people see it, not just whoever signed the original contract two years ago.\"},{\"question\":\"Can we forecast renewal cost for budgeting?\",\"answer\":\"Yes. The renewal-cost forecast aggregates expected spend per quarter, per vendor, and per cost center based on current contracts and seat counts. Useful for finance close, board packs, and budget season conversations with vendors before renewal.\"},{\"question\":\"What if we want to retire a license instead of renewing?\",\"answer\":\"Mark the license as retired before the expiry date. Existing assignments are reclaimed; the license is preserved in the historical record (for audit retention) but no longer counts toward active spend or compliance status.\"}]},{\"title\":\"Compliance & exports\",\"items\":[{\"question\":\"How does over- and under-licensing detection work?\",\"answer\":\"Over-licensing: you bought 50 seats and only 38 are assigned. The 12 unassigned seats are flagged for the next renewal review (downsize or reassign). Under-licensing: you have 50 seats but 56 devices have the software installed (when integrated with your endpoint inventory). The 6-seat shortfall is flagged before audit catches it.\"},{\"question\":\"What does the compliance export contain?\",\"answer\":\"Full license register, every seat with its current assignment (employee or device), expiry status per license, over/under-licensing flags, and historical compliance snapshots from prior cycles. Filter by vendor, product, or window before generating the report.\"},{\"question\":\"Can we mix software licenses with non-software certifications?\",\"answer\":\"Yes. The same license module tracks any time-bounded entitlement: software subscriptions, OS licenses, professional certifications (employee training that expires), regulatory certifications (calibration, safety inspections), even building permits. The structure (record / expiry / renewal alert / compliance export) works the same.\"}]}]","Common questions about license management in UNIO24",[102,103],"essential-call-to-action-section",{":advantages":104,":primaryButton":105,"advantagesTone":106,"eyebrow":107,"subtitle":108,"title":109},"[\"✓ Free for up to 50 assets\",\"✓ No credit card required\",\"✓ Unlimited users on every plan\"]","{\"text\":\"Start Free\",\"url\":\"https://my.unio24.com/signup?utm_source=unio24-site&utm_medium=referral&utm_campaign=product&utm_content=product-license-management\"}","dark","Up and running in 10 minutes","Renewal alerts, full assignment history, compliance exports. Built into the same platform as your asset register. Free for up to 50 assets, forever.","Stop paying for expired licenses. Stop risking audit failures.",{"title":34,"searchDepth":111,"depth":111,"links":112},2,[],"Software license management: one register for every license, renewal alerts before expiry, full assignment history per seat.","md",false,"software license management, SAM software, license tracking, software compliance, license renewal tracking, license management software, software asset management, license seat tracking",{"schemaOrg":118},[119,133],{"@type":120,"name":121,"applicationCategory":122,"applicationSubCategory":123,"operatingSystem":124,"url":125,"publisher":126,"offers":128},"SoftwareApplication","UNIO24 License Management","BusinessApplication","Software Asset Management","Web, iOS, Android","https://unio24.com/product/license-management",{"@id":127},"https://unio24.com/#organization",{"@type":129,"price":130,"priceCurrency":131,"description":132},"Offer",0,"USD","Free for up to 50 assets",{"@type":134,"itemListElement":135},"BreadcrumbList",[136,141,144],{"@type":137,"position":138,"name":139,"item":140},"ListItem",1,"Home","https://unio24.com/",{"@type":137,"position":111,"name":142,"item":143},"Product","https://unio24.com/product",{"@type":137,"position":145,"name":146,"item":125},3,"License Management",true,"/product/license-management",{"title":6,"description":113},{"loc":148,"lastmod":151,"changefreq":152,"priority":153},"2026-04-28","monthly",0.8,"product/license-management","KS9KRoZJN_UCZTkt37D8KcFE4AS0WT4PWaIfP2W6w54",1784526831959]